Privacy Notice

Last updated: April 16th 2018

Important Notice: Change to Data Protection Law

The law in relation to data protection is changing with effect from 25 May 2018. This Privacy Notice has been updated to reflect your new and enhanced rights. Caribbean Art Initiative is committed to protecting your privacy. This Privacy Notice ex-plains how the Caribbean Art Initiative collects and uses personal data about you if you:

  • access and use the website located at http://caribbeanartinitiative.com (the “Site”)
  • sign up to receive the Caribbean Art Initiative newsletter
  • apply for the Caribbean Art Initiative Residency program
  • apply for the Caribbean Art Initiative Grants program
  • register to events
  • contact us in relation to any of the above.

Please note that other privacy policies may apply in relation to our use of your personal data other than in connection with the types of interaction listed above. We will direct you to these policies at the time of such other interaction.

Please read this Privacy Notice carefully to find out about:

  1. Who we are
  2. Personal data we collect about you, how it is used and why, including the legal basis for our processing
  3. Communications
  4. Who we share your personal data with
  5. How we use cookies
  6. How long we keep your personal data for
  7. Your rights
  8. Links to other websites
  9. Changes to this Privacy Notice
  10. How you can contact us
  11. Details of the personal data we collect about you, how it is used and why, including the legal basis for our processing

You have the right to object to certain types of processing, including processing for direct marketing (which we do only with your consent). For more information, please see the section “Your rights”.

If you have any questions about this Privacy Notice or you wish to exercise any of your rights in relation to your personal data, please contact us at info@caribbeanartinitiative.com

1. Who we are

When you interact with Caribbean Art Initiative for one or more of the reasons set out at the start of this Privacy Notice, the personal data that Caribbean Art Initiative collects from you, or that you provide to Caribbean Art Initiative, is controlled by Caribbean Art Initiative.

The particular combination depends on the reason for your interaction with us. Please see the table at the end of this Privacy Notice to understand which of the companies listed above control the personal data that Caribbean Art Initiative collects from you, or that you provide to Caribbean Art Initiative, in connection with each type of interaction covered by this Privacy Notice.

References in this Privacy Notice to “we” or “us” are to Caribbean Art Initiative.

We are committed to protecting your privacy and are (depending on the reason for your interaction with us, as explained above) joint data controllers of your personal data within the meaning of data protection laws applicable in the European Union (“EU”) and Europe-an Economic Area (“EEA”).

2. Personal data we collect about you, how it is used and why, including the legal basis for our processing

The table at the end of this Privacy Notice describes the types of personal data we collect about you, how it is used and why. It also sets out the legal basis for us processing personal data about you in this way.

We may combine the personal data we collect about you through the different channels you use to interact with us (for example, browsing our Site, applying for grants or residencies, contacting us). In addition, we may combine the information we hold about you with information about you held by our selected partners where you have agreed that they can share your information with third parties. It is in our legitimate interests to do this so that we can form a clearer picture about our customer base and as a result improve our services and marketing activities (which could also benefit you).

If you ask that we stop using your personal data (see the section “Your rights”) then we may not be able to provide you with all the benefits of the Caribbean Art Initiative program.

3. Communications

In order to provide you with all of the benefits of the Caribbean Art Initiative Program, we ask for your permission to send you information about the Caribbean Art Initiative, its artists, events, grants & residency programs and other activities (as applicable depending on what you have registered for) at Caribbean Art Initiative. We also ask for your permission to send you our newsletter. We will use your email address to contact you with this information.

You can choose to withdraw your permission at any time by clicking on the unsubscribe link in any newsletter marketing email you receive from us or by sending an email to us at info@caribbeanartinitiative.com

As noted above, this information is an integral part of Caribbean Art Initiative communications, therefore if you opt out of receiving Caribbean Art Initiative emails from us, you will be opting out of the Caribbean Art Initiative newsletter program.

4. Who we share your personal data with

For the purposes set out in the section “Personal data we collect about you, how it is used and why, including the legal basis for our processing”, we sometimes provide your personal data to certain service providers who perform certain business operations on our be-half. These are:

For the Application to our Residency and Grants programs we share personal data with:

– the Art Council

In some cases, the personal data we collect from you may also be accessed or processed outside the EEA. Such destinations may not have laws which protect your information to the same extent as in the EEA. We have obligations to ensure that your personal data is only accessed or processed from territories outside the EEA where the European Commission has decided that the territory in question ensures an adequate level of protection (known as a ‘white listed’ territory) or, in the absence of a decision by the European Commission, there are appropriate safeguards in place to protect your personal data. For example, if your personal data is accessed or processed from a territory outside the EEA which is not white listed, the appropriate safeguards may be provided by standard data protection clauses adopted by the European Commission (known as ‘model clauses’).

We also have obligations to ensure that your personal data accessed or processed by us or by our service providers and processors operating outside the EEA is treated securely and is protected against unauthorized access, loss or destruction, unlawful processing and any processing which is inconsistent with the purposes set out in this Privacy Notice.

Please ask us if you would like more information about the safeguards that are used to protect your personal data when it is processed outside the EEA (see the section “How you can contact us”).

In addition, we may share your personal data with other organizations in the following circumstances:

– if we are required by applicable law or a public authority to share information about you; – if we need to share information about you in order to establish, exercise, defend or protect the rights, property or safety of our business, our customers or others. This includes, in specific cases, exchanging information with other organisations for the purposes of fraud protection; and – to successors in title or replacement operators of all or part of our respective businesses.

5. How we use cookies

We use cookies to enable our systems to recognize your device so that we can personalize and improve your customer experience whilst using our Site and provide you with relevant online advertising. Please see the section “Personal data we collect about you, how it is used and why, including the legal basis for our processing” and our Cookie Policy available at http://caribbeanartinitiative.com/legal/cookie-notice to find out more.

6. How long we keep your personal data for

We retain your personal data for no longer than is necessary for the purposes for which the information is collected (see the section “Personal data we collect about you, how it is used and why, including the legal basis for our processing” for details of the relevant pur-poses). When determining the relevant retention periods, we will take into account factors including:

  • legal obligation(s) under applicable law to retain data for a certain period of time
  • statute of limitations under applicable law
  • (potential) disputes; and
  • guidelines issued by relevant national data protection regulators.

Otherwise, we securely erase your information once this is no longer needed for the purposes for which the information is collected.

Join our mailing list to receive our newsletter as well as updates on events and open calls!

You are signed up to our mailing list!